Minutes of LaVergne Lake Elementary PTO Meeting Thursday, October 11, 2018 Paige Johnson- Principal Teddy Gwyn- President Nikki Brooks- Treasurer Samantha Hardison- Vice President Valency Horton- Secretary Attendees: Teddy Gwyn, Valency Horton, Principal Paige Johnson, Beth Woods, Dr. Shoe, Scott Coulter, Rachel Gaither and Stacey Robinson Principal Paige Johnson called the meeting to order at 5:02pm CST. A LLE 5th grade student made a presentation regarding the Crayola Color Cycle. Principal Johnson praised the student on her presentation. In addition, advised the student a LLE staff member (Rachel Gaither) would be assigned to mentor in the Crayola Color Cycle project. Teddy Gwyn advised the student the PTO board would review and finalize logistics (i.e. start date, placement of collection boxes). Teddy Gwyn lead the meeting going forward. Secretary’s Report No report at this time. Treasurer’s Report Teddy presented the Treasurer’s report in Nikki’s absence. The balance as of meeting today is $15,718.14. The budget for the 2018-2019 school year is $21,500.00. The budgeted expenses are $20,108.00. A copy of the report was presented to all present. Fundraisers
LLE PTO Calendar of Events No revisions to the LLE PTO Calendar of Events. Family Night Since the last meeting, Sonic has been the only Family Night at a local restaurant. Sonic family night for LLE brought in $260.00. Teddy advised Sonic indicated LLE Family Night was the highest grossing Family Night they have seen. There is not a Family Night scheduled for the month of November 2018. Fun Run The Fun Run was success. As of today, the total money collected is $4, 276.00. We are well below projection from this time last year. There was a brief discussion on how we can promote 99pledges.com to ensure we receive our goal. Principal Johnson, Dr. Shue and Mr. Coulter will coordinate on special announcements. Ms. Gaither will post on Class DoJo. The PTO will post on the PTO Facebook page. Fall Festival As of today, we have received activity and supply request from the SPED, 3rd and 1st grade teams. Principal Johnson will remind the 5th, 4th, 2nd, K, ESL and Related Arts teams we need to receive their activity and supply list ASAP. Ms. Gaither indicated the 5th grade team as their activities. Their supplies need to be submitted to the PTO. Ms. Wood indicated Mr. Wood will be providing a FREE hayride for all of the LLE families to enjoy. Hayrides will be in the back carpool area. Dr. Shoe indicated CDC (Ms.Natter ) is working on Fall Festival decoration. Tonya's husband will be donating scarecrows. The following food trucks have been secured for the Fall Festival: Kona Ice and Bar B Que There was a brief discussion about contacting Chicken Shack, Smokin’ Buts and Maggie Moo’s. It was decided we would not contact Maggie Moo’s as we already have Kona Ice. Mr. Coulter provided the contact information for Smokin’ Buts and Maggie Moo’s to Valency Horton. The food truck will be loading dock area. Valency will contact the Grilled Cheesier to see if they are available. A balloon artist (2 tickets) and rolling video game truck (3 tickets) will be two (2) new features at Fall Festival. No concessions. No costumes. We have 20 National Honor Society students that will be available to assistance. No students are permitted to handle money. Did we say parents also? Silent Auction The Silent Auction will take place in the gym. The following have been donated as of today: 2 baskets (dog lover theme), Painting with a Twist donation, $50 Bounce U gift card, Pottery, Art Table and UT Vols handcrafted sign Stacey Johnson agreed to donate cupcakes and signs (TN teams). Bidding will be ½ of the value of item with bidding in $5.00 increments. Cutoff for bidding will end at 7:30pm CST. All donations for the auction need to be in by October 29, 2018. The next meeting is scheduled for Thursday, November 8, 2018 at 5-6pm. The meeting was adjourned at 6:07pm CST. Submitted by Valency Horton, PTO Secretary
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Minutes of LaVergne Lake Elementary - PTO Meeting
Thursday, September 13, 2018 Paige Johnson- Principal Teddy Gwyn- President Nikki Brooks- Treasurer Samantha Hardison- Vice President Valency Horton- Secretary Attendees: Eric Boyd, Rachel Gaither, Dr, Shoe, Carrie Brown, Beth Wood, Principal Paige Johnson, Nikki Brooks, Valency Horton, Scott Coulter Principal Paige Johnson called the meeting to order at 5:00pm CST. Teddy led the meeting going forward. Secretary’s Report The PTO board for the office will be in place October 2018. The yard signs for PTO reminders is delayed due to Vice Pres Hardison due date approaching. If we use an outside vendor, the cost will be more. We will revisit later. Treasurer’s Report Nikki presented the Treasurer’s report. The balance as of meeting today is $19,782.02. The balance at the last meeting on July 26, 2018 was $15,896.74. The budget for the 2018-2019 school year is $21,500.00. The budgeted expenses are $20,108.00. A copy of the report was presented to all present. Fun Run The Fun Run is scheduled for Wednesday, September 26, 2018 if weather permits. If the weather does not permit, the Fun Run will be moved to Friday (10/28/18). Teddy reported the local t-shirt company will be charging $4.00 per shirt versus $4.18 last year. Savings! The snack committee (lead by Ms. Baker) has secured donations from Walmart for both water and snacks. The committee is also seeking donation for bikes for the prizes. Teddy will follow up with the prize committee. 99pledges.com would be used for Online pledges Collection (money turn) dates are October 8th, 12th and 17th. Family Night Chipotle Family Night is 9/4/18 4-8pmt CST 50% to LLE Note: $300 minimum Sonic Family Night is 10/8/18, 5-8 pm CST 20% of proceeds to LLE The Family Nights at both Chipotle and Sonic will be posted in Hop LaVergne and Lake Forest Facebook pages. Movie Night The movie will be Peter Rabbit. Doors will open at 6:30pm CST. Teddy will present a schedule to PTO members via email to confirm availability. Dr. Shoe is working on ambassadors. Parents must be present! No- reenter! Fall Festival No Bounce house. Food Trucks. Brief discussion regarding combing the Fall Festival and Fall Book Fair. Principal Johnson said she would like to discuss with Ms. Baker. Teddy requested after the Fall Festival for the teachers to provide their activities and prize request by preferably by 10/12/18. A suggestion was made request the local restaurants to donate toys normally placed in kids meals. Dr. Shoe requested the PTO have two (2) change boxes available. Donations Nikki Brooks has coordinated with A-Z Paper the donation of paper for the supply closet to benefit the teachers. Crayola Color Cycle Teddy received a request from a 5th grade parent for their daughter to coordinate the Crayola Color Cycle for LLE. Ms. Gaither will be LLE staff contact. The student will make a presentation to the members at the next meeting. The next meeting is scheduled for Thursday, October 11, 2018 at 5-6pm. The meeting was adjourned at 6:21pm CST. Submitted by Valency Horton, PTO Secretary |
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October 2023
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