Minutes of LaVergne Lake Elementary PTO Meeting Thursday, October 11, 2018 Paige Johnson- Principal Teddy Gwyn- President Nikki Brooks- Treasurer Samantha Hardison- Vice President Valency Horton- Secretary Attendees: Teddy Gwyn, Valency Horton, Principal Paige Johnson, Beth Woods, Dr. Shoe, Scott Coulter, Rachel Gaither and Stacey Robinson Principal Paige Johnson called the meeting to order at 5:02pm CST. A LLE 5th grade student made a presentation regarding the Crayola Color Cycle. Principal Johnson praised the student on her presentation. In addition, advised the student a LLE staff member (Rachel Gaither) would be assigned to mentor in the Crayola Color Cycle project. Teddy Gwyn advised the student the PTO board would review and finalize logistics (i.e. start date, placement of collection boxes). Teddy Gwyn lead the meeting going forward. Secretary’s Report No report at this time. Treasurer’s Report Teddy presented the Treasurer’s report in Nikki’s absence. The balance as of meeting today is $15,718.14. The budget for the 2018-2019 school year is $21,500.00. The budgeted expenses are $20,108.00. A copy of the report was presented to all present. Fundraisers
LLE PTO Calendar of Events No revisions to the LLE PTO Calendar of Events. Family Night Since the last meeting, Sonic has been the only Family Night at a local restaurant. Sonic family night for LLE brought in $260.00. Teddy advised Sonic indicated LLE Family Night was the highest grossing Family Night they have seen. There is not a Family Night scheduled for the month of November 2018. Fun Run The Fun Run was success. As of today, the total money collected is $4, 276.00. We are well below projection from this time last year. There was a brief discussion on how we can promote 99pledges.com to ensure we receive our goal. Principal Johnson, Dr. Shue and Mr. Coulter will coordinate on special announcements. Ms. Gaither will post on Class DoJo. The PTO will post on the PTO Facebook page. Fall Festival As of today, we have received activity and supply request from the SPED, 3rd and 1st grade teams. Principal Johnson will remind the 5th, 4th, 2nd, K, ESL and Related Arts teams we need to receive their activity and supply list ASAP. Ms. Gaither indicated the 5th grade team as their activities. Their supplies need to be submitted to the PTO. Ms. Wood indicated Mr. Wood will be providing a FREE hayride for all of the LLE families to enjoy. Hayrides will be in the back carpool area. Dr. Shoe indicated CDC (Ms.Natter ) is working on Fall Festival decoration. Tonya's husband will be donating scarecrows. The following food trucks have been secured for the Fall Festival: Kona Ice and Bar B Que There was a brief discussion about contacting Chicken Shack, Smokin’ Buts and Maggie Moo’s. It was decided we would not contact Maggie Moo’s as we already have Kona Ice. Mr. Coulter provided the contact information for Smokin’ Buts and Maggie Moo’s to Valency Horton. The food truck will be loading dock area. Valency will contact the Grilled Cheesier to see if they are available. A balloon artist (2 tickets) and rolling video game truck (3 tickets) will be two (2) new features at Fall Festival. No concessions. No costumes. We have 20 National Honor Society students that will be available to assistance. No students are permitted to handle money. Did we say parents also? Silent Auction The Silent Auction will take place in the gym. The following have been donated as of today: 2 baskets (dog lover theme), Painting with a Twist donation, $50 Bounce U gift card, Pottery, Art Table and UT Vols handcrafted sign Stacey Johnson agreed to donate cupcakes and signs (TN teams). Bidding will be ½ of the value of item with bidding in $5.00 increments. Cutoff for bidding will end at 7:30pm CST. All donations for the auction need to be in by October 29, 2018. The next meeting is scheduled for Thursday, November 8, 2018 at 5-6pm. The meeting was adjourned at 6:07pm CST. Submitted by Valency Horton, PTO Secretary
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October 2023
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