Minutes of LaVergne Lake Elementary
PTO Meeting Thursday, September 12, 2019 Paige Johnson- Principal Teddy Gwyn- President Nikki Brooks- Treasurer Samantha Hardison- Vice President Valency Horton- Secretary Attendees: Amanda Docker, Teddy Gwyn, Nikki Brooks, JerriLynn Reed, Rachel Gaither, Prin Johnson, Valency Horton, Samantha Harrison, Latice Felton, Ashley Gardner Teddy Gwyn, PTO President called the meeting to order at 6:05 pm CST. Treasurer Report. Nikki provided an overview to the budget and expenses. The balance as of August 31, 2019 is $15,605.20. Budget: $20,067.47 August Expenses= $32.93 Teddy indicated Sonic Family Night estimated bring in will be $200.00. Teddy lead the meeting going forward. Nikki Brooks helped secure 55 reams of paper donation from A-Z Supplies Last year each teacher had 2 reams. Need to get paper disbursed. Teddy inquired if we should do it similar to last year (setup in Library) for Jerry and staff to hand out. Principal Johnson indicated yes. We also received random supplies, Teddy suggested for teachers. Sam mentioned Tracy suggested they could be placed in office for new students or Mrs. McCann hold in her office to distribute to those students in need. It was agreed the random supplies would be given to Mrs. McCann to distribute as needed. The PTO will also disburse 1 tube hand wipes. 80 total is needed. Valency will donate the remainder from her stock pile. Movie Night Ms. Gaither has created the flyer. Teddy has printed the flyer. Carrie Brown will sort and place in the teacher mailboxes. Teddy will get the movie and cash for the night. Erica Brown will assist popcorn prep. Valency, Samantha and 5 additional parents will run the concession stand. Sam will purchase concession from Sam’s for Movie Night. We had to turn away 2 parents that volunteered whom volunteered for Movie Night. It was noted that Open House was a great success in getting parents to volunteer. BoosterThon BoosterThon has been approved by the school board. Teddy has mailed the check for $2K. Note: The $2K deposit will be deducted from the total cost of BoosterThon. Friday Concessions 3 volunteers came forward to help with concessions. Valency will do drop in as time permits. Fall Festival The question was brought to the table on when to start working on the Fall Festival. Principal Johnson suggested holding off on planning. Principal Johnson stated last week of September to begin purchasing and planning. Teddy to send email to teachers by 9/26/19 so the teachers can discuss at the 9/30/19 teachers meeting. Teddy to include on the email the link for signup genuine, basket and silent auction. Ms. Gaither suggest handing out the events calendar, paper and hand wipes and ask the teachers to commit to come to a PTO event. Sam would like teachers (grade level or cubby mates) to help with basket (Ex. Winter basket, movie basket). Mrs. Reed and Gaither discussed and agreed to go by teams. Sam will create the Sign up Genius. Mrs. Reed will reach out to the team leaders on baskets. PTO will be in touch. Baskets/Items to be complete after Fall Break. Prin Johnson indicated she would check with the new Art teacher for face painting. This will cut expenses for a hired face painter. Teddy to send to list to Prin Johnson regarding who/grade level did what last year at Fall Festival. Food Truck parents inquired about standing in line for a length of time, increase amount of food trucks. Opening food prior to Fall Festival at 5pm but doors don’t open until 6pm. Latice Felton will reach out the food trucks from Open House and the Food Truck Association for potential trucks. Trucks suggested Kona Ice, Chicken Shake express, Burger Shake. King Tut and a Vegan Truck. Silent Auction Auction off parking space for a parent. Space would be in the back. Safety for the child being dropped off. Logistically it will not work. It cannot be on the end of the loop but we have a child dropper off there. We suggested let them drop off at Kindergarten drop off/pickup. 2 students would be awarded. Make 2 VIP sign for the card for those students. Mrs Docktor will make the car sign. JerriLynn Reed brought up a hat day, pj day or eat with kids day. Examples of rewards: Purchase extra recess was discussed. VIP for house competition. Whomever (team ) brought in the most would get a special prize for the teachers. Prize Sonic shake or drink Teachers could say for extra recesses or buy a coke from vending machine. Coupon deals, hat day, pj day, lunch in class w/ a friend day and use the tire swing since it is currently only for 5th grader usage. 1 day @ recess w/ 2 friends. Chew gum day Swap seats day, sit at the teacher’s desk, principals asst for a day, buy a coke at the vending machine day. New Meeting Time The time for PTO was brought back forward to Principal Johnson. Principal Johnson approved for the October 2019 meeting. The new time will be mentioned on Dojo, FB, Twitter and at movie night. Sam will revisit the live stream of PTO meeting at the next PTO meeting. Miscellaneous Teddy will start screen shot Facebook post for Mrs. Reed to add on DoJo. Sam has preprinted sponsorship letter that she will send to everyone to mail letters. Stars and Strikes allows family nights has to be Monday –Thursday. Tuesday or Thursday.Ex. Early dismissal, Christmas break or Spring Break would be a great time to LLE Family Night. Teddy will follow up on Stars and Strikes on the logistics. Sam sent email to Prin Johnson and Dr. Shoe regarding craft fair. 100% profit. Sam to resend email. Sam to fill out fundraiser request for Spring 2020 for Craft Fair. The next meeting is on Thursday, October 17, 2019 at 5:30pm CST. Meeting adjourned 6:02pm. Submitted by Valency Horton, PTO Secretary
0 Comments
Leave a Reply. |
*****************The LLE PTO would like to keep you up to date after each meeting. Please check here regularly for our latest minutes and funding reports Archives
October 2023
|