Minutes of LaVergne Lake Elementary - PTO Meeting
Thursday, July 26, 2018
Paige Johnson- Principal
Teddy Gwyn- President
Nikki Brooks- Treasurer
Samantha Hardison- Vice President
Valency Horton- Secretary
Attendees: Carrie Brown, Tyra Ellis, Teddy Gwyn, Samantha Hardison, Principal Paige Johnson, Coach Woods, Dr. Shoe, Amanda Doctor, Amma May Brown
Principal Paige Johnson called the meeting to order at 5:03pm CST.
Teddy led the meeting going forward.
No report at this time. Valency advised today’s minutes would be presented to Teddy for review and posting to the LLE PTO website.
Teddy presented the Treasurer’s report in Nikki’s absence.
The balance as of meeting today is $15,896.74. The budget for the 2018-2019 school year is $21,500.00. The budgeted expenses are $20,108.00.
A copy of the report was presented to all present.
LLE PTO Calendar of Events
Corrections: Daddy Daughter Dance is Friday, February 15, 2019 6-8pm
PTO Meeting is Friday, March 14, 2018 5-6pm
Samantha inquired if we were still interested in a craft fair. She will gather information and present at the next meeting.
Family night at local restaurants will be added to the PTO website, LLE PTO FB page and Class Dojo. This will aid Principal Johnson in her announcement call to direct to either of the above as well.
Principal Johnson inquired if we need to have a meeting in two (2) weeks. After a brief discussion, it was agreed we would not have a meeting in two (2) weeks.
Teddy reviewed the local restaurants with confirmed dates, time and any restrictions.
Sonic Community First Cards was represented to members. The cards are free from Sonic. After a brief discussion, we agreed we would like to move forward. We (the PTO members) will sale them at the Back to School Bash, Open House, and Fall Festival for $10 each.
Back to School Bash
The PTO members will be working the concession stand. Members will discuss a schedule to ensure all able to attend to attend the bash with their child (ren). Principal Johnson and Dr. Shoe advised there would be food trucks, corn hole, a DJ, card my yard, LLE swag sale and registration packets will be handed out. Principal Johnson polled those present on how we felt about as this is for the LLE families. We all agreed receiving the registration packets early is a great idea. The PTO will be responsible for popcorn, drinks, cotton candy (prebagged) and candy). Teddy and Sam will coordinate a day next week for purchases. Chipotle (Smyrna) family night requires a flyer. The flyer will be on display. Valency will prepare two (2) posters for the concessions area to promote the next PTO meeting on Thursday, September 13, 2018 at 5-6pm.
Coach Woods requested forms at the Back to School Bash.
The greatest need is sponsorship. The sponsorship letter is available on the homepage of the PTO website for viewing and printing. The PTO will be responsible for level prizes. The Fun Run prize committee will be responsible for the top prizes.
99pledges.com needs approval ASAP. Teddy will submit paperwork on Monday, July 30, 2018 for approval. We will setup the 99 Pledges site ahead of Fun Run so businesses can donate online.
LLE PTO FB page
Samantha will add the calendar events. We discussed the function of files being added as well. We agreed the LLE PTO FB page has seen great success and resource for new and returning families.
The focus for the supply closet will be copy paper.
Ms. White (Music) needs new mics. Pricing has been requested. Per the Treasurer we will review after the Fun Run and Santa Shop. After a brief discuss, it was agreed this would be an end of the year goal. To recoup the money for the purchase, it was suggested we begin offering a DVD of the Fall Music program for $10. All agreed this was a great idea.
Dr. Shoe presented a budget request to the PTO to aid the purchase of t-shirts for those children who are unable to afford. The board agreed to discuss this with the Treasurer. There was a discussion to see if we could possibly combine the new t-shirts and the Fun Run t-shirts to cut cost. After brainstorming, it was not agreed upon. Principal Johnson will evaluate and advise. Deadline for a decision is at the end of August.
The next meeting is scheduled for Thursday, September 13, 2018 at 5-6pm.
The meeting was adjourned at 6:18pm CST.
Submitted by Valency Horton, PTO Secretary