Minutes of LaVergne Lake Elementary
PTO Meeting Thursday, August 8, 2019 Paige Johnson- Principal Teddy Gwyn- President Nikki Brooks- Treasurer Samantha Hardison- Vice President Valency Horton- Secretary Attendees: Principal Paige Johnson, Dr. Shoe, Scott Coulter, RSO Jackie Bauer, Teddy Gwyn, Samantha Hardison, Nikki Brooks, Valency Horton, Carrie Brown, Amanda Docktor, Tana Patton, StaciaRobinson, Ashley Gardner, Tyra Martin Ellis Dr Shoe (Asst Principal) called the meeting to order at 5:04 pm CST. Treasurer’s Report Nikki provided an overview of the budget and expenses. The balance as of July 31, 2019 is $16,659.08. Deposits = $0.00 Disbursements = $10.98 A copy of the 2019-2020 budget and balance reports was provided to all present. The budget for 2019-2020 is $23,000.00. This is an increase of $1,500.00 from the 2018-2019 budget. Nikki advised the increase is split $500.00 each towards Fall Festival, Family Nights Totals and Holiday Gift Shop. Nikki opened the floor for comments or questions. Dr. Shoe advised Ms. Reed has been in contact with one (1) of the foodtrucks that was at the Back to School that would like to donate a portion to the school. A specific % to be donated was not available. The only question/inquiry was the budget for Bank Fees Expenses decrease. Nikki explained the decrease is due to less fees for deposits, cash, etc.. Teddy indicated the 2018-2019 was a great year despite missing the budget by $700.00. Teddy Gwyn, LLE PTO President, lead the meeting going forward. Calendar of Events The calendar of events has been updated on the PTO website and LaVergne Lake Elementary PTO Facebook page. The events will be shared on Class Dojo. The only revision to the calendar is Chic Fil A Family Night has been moved from 10/23/19 to 10/21/19. The group were all pleased to hear LLE will have Five Below the entire weekend (Fri- Sun). Ms.Gaither will prepare of a flyer for Sonic Family Night. The flyer will be forward to the PTO for printing. Open House The PTO will have the following at the PTO information table: • Calendar • Budget • Voting on Board Members • Sonic Card Note: We received 75 FREE Sonic Cards and will sell for $10.00 each. If all are sold, we will make $750.00. • Vanderbilt Car Seat Safety confirmed they would be present. They will give away two (2) Booster seats and one (1) 5 Point Harness Carseat As a reminder, the Fun Run event was moved to Spring 2020 for the 2019-2020 calendar year. The Fun Run will be using Boosterthon to help run this years Fun Run. Boosterthon Teddy explained the Boosterthon concept. The website to view how Boosterthon works is https://boosterthon.com/how-it-works/. Training for LLE Personal only will take place on March 2, 2019. The PTO will purchase glowstick necklaces for the event. Dr. Shoe suggested the necklaces to be purchased in the House Colors. Valency inquired to the amount that would need to be purchased. Dr. Shoe indicated 225-250 in each color. The goal is to purchase the necklaces in bulk. Rachel Gaither suggested a website (www.dhgate.com). Sam will price the purchase. Principal Johnson was presented with the request to change the PTO meeting time from 5-6pm to 5:30-6:30 pm to accommodate those parents that have expressed interest in coming. However, the current time does not allow them the amount of time to be present. Principal Johnson indicated she will review the events scheduled to ensure there is not a conflict with the time. She will also review with the Assistant Principals. FB Live was suggested as another opinion to begin utilizing so parents can be virtually present. Sam will post a request for each of the LLE PTO FB to sent a FB invite for other parents to join the FB page. Teddy presented a draft Welcome to LLE letter to send to Kindergarten parents. There was a brief discussion on the letter. It was agreed, the letter should be sent to all students and any time there is a new incoming student. The LLE PTO website will be added to the letter. Teddy turned the meeting over to Sam to discuss LLE having a Craft Fair. Sam advised the Craft Fair would be a small expensive (masking tape and advertising) but could be a large profit. Booth Rental would be $25-$35. The event would take place in the gym and main hallway. 0 teachers would be needed, RSO would be on campus. Stacie Robinson would assist with the logistics of LLE hosting the Craft Fair. The next meeting is on Thursday, September 12, 2019 at 5pm CST. The meeting adjourned at 5:53 pm CST. Submitted by Valency Horton, PTO Secretary
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